Arquivo Regional da Madeira

Conditions for Access to the Reading Services and Certificate Issuance

1. Reading and Reference Services and Certificate issuance at the Madeira Regional Archives (ARM) are opened to all duly identified persons.

2. The Reading Room is open on the second floor weekdays from 10:00 a.m. to 7:30 p.m.. This schedule is subject to occasional, temporary alterations, but readers will be notified in advance of such changes.

3. Handbags, umbrellas, raincoats, briefcases, books, etc. must be left at the cloakroom (Floor 0)..

For more information see FAQ`s

To obtain the reading card
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1. Go to the service desk of the READING ROOM on the 2nd floor (RECEPTION AND READER SUPPORT), to request a temporary authorisation to read or to get your own reader’s card.

Price List

New = 5.00 euros
Replacement card = 2.00 euros
Renewal (Every 5 years) = 2.00 euros

.To consult the books and documents

1. The Reading Room is divided into three sections:

In the REFERENCE SECTION you can:
- Search the inventories, catalogues and indexes.
- Take note of the necessary data to fill out the request to read: Title and Call Number of the document; Author, Title and Call Number of the book.
- Fill out the requests to read and get copies of documents.
- Consult the website and the databases of ARM and access the Internet.
- Ask for help and further information from the staff on duty.

GENERAL READING SECTION

MICROFILMS READING SECTION

1. The descriptive instruments and other commonly consulted works are freely accessible in the reference and general reading sections.

2. Turn in your requests to the service desk (RECEPTION OF REQUESTS TO READ) and reserve the place where you will be reading.

3. You can make your request by e-mail (maximum of 3 individual items), as long as you indicate your reader number and the exact call number of the documentation that you wish to consult.
Requisition for consulting documents of the reading room

4. Whenever possible, turn in your request by 6.30 p.m. the day before.

5. When returning the documentation consulted, indicate if you intend to continue your consultation, or not.

To obtain copies of documents

1. Fill in and turn in your request at the service desk of the READING ROOM (RECEPTION FOR REQUESTS), where you can pick up the reproductions once they are ready.

2. Ask for the reproduction of documentation by letter, e-mail, or filling in the form.
Requisition for reproduction of documentation

3. Consult the Rules for the Reproduction of ARM Documents

pdf and respective

Price List pdf

4. The reproduction of documentation protected under copyright for scientific and research purposes, or any other use of digital reproductions from Madeira Regional Archives compels to the signature of a Statement of Liability.

pdf

To obtain a certificate

1. Before filling in the form ensure that the certificate is really needed for your purposes (sometimes a certificate`s copy is enough).

2. Go to the service desk on the 2^nd floor for CERTIFICATE SERVICES to request the desired certificate.

3. You can also request a certificate of the desired document by letter, e-mail or by filling in the forms.

Application for birth certificate

Application for marriage certificate

Application for death certificate

Application for notarial record certificate

Application for court record certificate

The certificate will be returned to you upon advance payment of the expenses for issuance and delivery.
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Price List * after the 8^th page, add 1.10 euros per page

Notarial and Court Records

Each certificate

6,70 euros

Parochial Records

Each certificate

11,70 euros

Note: The fees charged are regulated by Decree 87-A/2001

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Special search services

Forms of attribution and acquisition of the Portuguese Nationality

1. The Reading and Reference Services of ARM has as the duty to welcome and assist its readers, offering general guidelines for research or information on the batches that are available and/or more suited to the research in question, and on the conditions in which those batches are organised, conserved and accessed.

2. As a matter of principle, the Reading and Reference Services provide specific search services only in those cases provided for by law.

3. Exceptionally, the Reading and Reference Services can undertake documentary searches, in accordance with the availability of human resources and upon payment of the amounts established in the Prices List for Searches and Bibliographic Information.

The first 30 minutes of search time is free, after which:

First hour or fractions	15,00 euros
Second hour or fraction	20,00 euros

Palaeographic Transcriptions

4. Even if the search turns out to produce no results or the results are not what the applicant expected, the time spent will charged at the corresponding rate, and the Reading and Reference Services will inform the applicant of the conditions in which the research was done and of its results.

5. This decree also includes the searches required to provide copies of documentation, certified or not, except in cases established by law as free of charge.

6. Interested applicants that are unable or unwilling to complete the desired search on their own may resort to the services of the independent researchers whose contacts the ARM is able to provide through the creation of a Pool of Researchers who provide the ARM with their CV’s. These researchers work independently and do not have any connection to ARM. ARM declines any and all responsibility in the agreements made between the users and the researchers and cannot arbitrate any disagreement or conflict between the applicant and the researchers.

Price List

Price for each line
Normal Font	1,00 euros
Modern Sequencial Font	2,00 euros
Cursive Font	2,50 euros

Methods of payment: (common to all the services of Madeira Regional Archives - ARM)

1. In person: cash, postal money order, cheques in Euros payable to Arquivo Regional da Madeira (ARM).

2. Orders:

Payment in advance, by undated cheque, in euros or other currency, payable to Arquivo Regional da Madeira.
Payments in foreign currency should take into account the exchange rate in effect at the time of purchase.

Attention: Please alert your bank that the value of the deposit you make in the beneficiary account (Bank BBVA) must correspond to the exact amount presented for the request execution. If that does not happen our bank (BBVA) will deduct the transfer expenses and then, Madeira Regional Archives won’t be able to satisfy your request.

Bank transfer. Procedure:
- Deposit made to the account of Governo Regional da Madeira (NIB: 0019 0045 0020 0002 51094; IBAN: PT50 0019 0045 0020 0002 51094; Código bancário SWIFT BBVAPTPL) with transfer charges borne by the depositor.
- The depositor should send the Regional Archives the proof of deposit or the data on the transfer operation by e-mail (arm@arquivo-madeira.org or slc@arquivo-madeira.org ) or fax (291 708 402)
- The Archives will fill the order only after confirmation of the transfer by the treasurer of the Regional Government.

Attention: Every bank cheque signed out of Portugal and received by this institution takes about a month to be processed. This is due to the time Government Treasurer’s office needs to verify the cheque covering (to assure it is not a rubber cheque). Therefore, we advice you to opt for a bank transfer of money otherwise your requirement will surely take more than a month to be finished.